Phoenix Earth Food Co-op (PEFC)
Minutes, Board Meeting 07/27/22

Location: Teleconferencing CISCO WEBEX

Present: Hermann von Grafenstein, Anita Levin (arrived 7:15PM), Maureen Ciesinski, Thomas Fine, Sándor Halász, Claudia Cooper, Hal Hamer, Member, Alyx Kendzierski

Absent:Shelley Boraby, Adrienne Armstrong

MSC - Moved Seconded and Carried Resolutions are numbered R1- 3

Meeting convened at 6:35pm.

  1. Approval of Minutes-Minutes of 6/22/22 were approved as corrected. MSC -R1

  2. General Manager Report -GM report circulated. GM not present.

  3. Finance Reports-Tom reported June 2022 finances. Total sales are down from last year. Sales decline continues. Net income change is not accurate because $14,000 is from the PPP loan accounting issue. Last year -$500 and this year - almost $5000. Balance sheet shows continued decline despite bank balance when money comes and gets deducted at different times in the month. Credit union balance is improved because of membership dollars that were not deposited timely. Overall sales are down, cash is down and we are losing money.

  4. Outreach Committee- Adrienne not present. Have had good response from OWE Festival contacts. Hal represented the coop at the Vegan frankfurter eating contest on 7/2/22. Art on the Mall at the end of the month and still needs volunteers.

  5. Development Committee- Anita presented the current situation with the need for putting all the coop building needs together to get a City of Toledo façade grant and also a Better Building loan from the Port Authority which will attach permanently to the building as property taxes. Architect estimate came in at $15,000. We will ask for a smaller amount of work and the possibility of staggering the activities and the related costs.

  6. Commiittee Celebrate 30th Anniversary of the Coop. Potluck Sunday August 21, 2022 3-7 PM. Plans for music, children's activities, fire breather and magician. Flier out. Hal working on a newsletter to go out early August.

  7. Annual Meeting - October 23, 2022 - try in person, with potluck and virtual option. Anita will get room. Need to get new Board Members. Alyx, Claudia and Shelly will need new terms. 5:30 PM Potluck 6:30 PM Business Meeting to be held at one of the Churches. MSC2

  8. Review of Action Items - items discussed as circulated.

  9. Executive Session to discuss GM Evaluation. Executive Session to review and start a letter to GM. (Done earlier in the meeting while waiting for GM to arrive late.)

  10. New Business - Staff dissatisfaction with pay & inflation which requires an increase in sales.

  11. Adjournment: Motion to adjourn. The meeting was adjourned at 8:10PM MSC - R3.

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Respectfully submitted, Anita Levin Secretary