Phoenix Earth Food Coop Board Meetingbr>
November 16, 2016
Location: Main Branch Toledo Lucas County Public Library, 325 Michigan St, Toledo, OH 43604.
Board Members Present: Anita Levin, Sandor Halasz, Hermann von Grafenstein, Tiffany Hubbell, Adrienne Armstrong, Claudia Cooper, Shelly Boraby
Absent: Alyx Kendzierski, Sean Fitzgerald, General Manager
- MSC — Moved, Seconded, Carried
- GF — Gluten Free
The meeting was called to order at 6:49 PM by President Hermann von Grafenstein.
- Approval of the Minutes. MSC to approve the minutes of the 10/26/16 meeting as corrected, unanimously.
Review of Action Items:
from 8/24/16 —
5. Leah left message with Mark Mockensturm— Anita will now follow up
7. Sean to complete by 11/3/16 — DONE
from 9/28/16
Sean — can contact Magna, M Osteria, Revolution Grille etc re: coop supplying items IN PROGRESS
Shelley/Sandor/Hermann — compile & contact a list of volunteers to distribute coop fliers in coop neighborhood — TO BE COMPLETED BY 11/20/16
From 10/26/16
Hermann/Adrienne — Signage for Building, including fundraising — IN PROGRESS
- Coop and National Elections — Discussed possible responses from Board, including reminder about the mission and values of the Coop. Decided by consensus that Board will not comment at this time.
- General Manager Report— Reviewed GM Report as distributed. Approved as distributed by consensus.
- Financial Reports —Reviewed as circulated. Reiterated the need for Board and members to shop at the Coop as much as possible. Increasing sales needs to be our first objective.
- General Manager Evaluation— In progress. Discussed Sean's self-evaluation. Next step is Staff Evaluation. Hermann will send form with self addressed stamped envelope to staff to be returned to President by 12/16/16 before next Board Mtg.
-
Outreach— Committee met 11/15/16. Business cards are done and distributed to Board members at this meeting. Lit drop is scheduled for Sunday 11/20/16 in coop neighborhood. Hermann has half-sheet fliers. Discussed possibility of coop attending Holiday Bazaars. Too late for this year and a very busy time of year.To consider in future. Signage including a
building wrap
discussed and being investigated, including fundraising to cover the costs. Hermann introduced Board to using Drop Box. Adrienne joined a Vegan Meet-up group and will publicize the Coop there.
Action Items:
From 8/24/16
- Leah — contact Mark Mockensturm for accounting issues on Jackson loan settlement & enquire about financial
review
in lieu of audit — Leah was unable to reach Mark. Anita will follow up with Mark
- Hermann — initiate Executive Committee Review of General Manager — IN PROGRESS
From 9/28/16
Sean — can contact Magna, M Osteria, Revolution Grille etc. re: coop supplying items IN PROGRESS
Shelley/Sandor/Hermann — compile & contact a list of volunteers to distribute coop fliers in coop neighborhood — Send out invite to volunteer listing. TO BE COMPLETED BY 11/20/16
From 10/26/16
Consider fundraising for signage ASAP! Assigned to Outreach Committee
From 11/16/16
- Hermann — have Morgan push Special Orders, Discount cards and Gift Certificates on Social Media.
- Hermann — Send GM Evaluation form to coop employees with self addressed stamped envelop for return by 12/16/16.
- Hermann — Send out a Doodle Poll for date of December Board Mtg
- Hermann & Adrienne — Revisit Outreach events/calendar at next Outreach Mtg scheduled for 12/20/16 at 1 PM Potluck lunch at Hermann’s
Respectfully submitted,
Anita Levin, Secretary